Air Cargo News

Exhibition Terms & Conditions

DEFINITIONS.
1. In these Terms and Conditions the term ‘Exhibitor’ means any person firm or company who has made application for and who has been granted space in the Exhibition. The term ‘Exhibition’ means the ‘event’. The term ‘Organisers’ means Air Cargo Media Ltd or its lawful assigns.

2. THESE TERMS AND CONDITIONS shall be construed in accordance with English law and shall be deemed to include all other terms and conditions or rules and regulations issued from time to time by the Organisers in relation to the Exhibition whether contained in the Organisers’ Exhibition Information Pack sales literature or otherwise.

3. DURATION OF EXHIBITION
The exhibition will open from times and dates applicable to current exhibition.  During these times, stands must be manned by Exhibitor’s staff.

4. SIGNATORIES.
The person or persons booking exhibition space on behalf of the Exhibitor shall be deemed to have full authority to do so on behalf of the Exhibitor and the Exhibitor shall have no right to claim against the Organisers that such person or persons did not have such authority.

5. REMOVAL OF EXHIBITS.
The Organisers reserve the right to require the Exhibitor to remove any exhibit which is being exhibited at the Event if the Organisers in their absolute discretion consider that the same is libellous, of an obscene nature or may infringe the rights of any third party or, which the Organisers consider in their absolute discretion to be undesirable or detrimental to the Exhibition, other exhibitors or the general commercial interests of the Organisers or any other company from time to time forming part of the same group of companies of which the Organisers form part.

6. PAYMENT
50 percent of exhibition booth or sponsorship payment is due on reservation and the final 50 percent, five months prior to the event. Any booking received within five months prior to the event must be accompanied with 100 percent of total payment.

7. CANCELLATION OF SPACE.
In the event that an Exhibitor either wishes to cancel his space booking after acceptance by the Organisers or fails to meet any of the payment obligations (whether as to the amounts or dates of payment) then the Organisers reserve the right (but without being obliged to do so and without prejudice to any other right or remedy available to the Organisers) to apply 100 per cent cancellation charges and to reallocate such space:
Cancellation occurring

Cancellation charge
More than 9 months prior to Exhibition 20 percent of total cost (plus VAT if applicable)
More than 6 months and less than 9 months prior to Exhibition 50 percent of total cost (plus VAT if applicable)
Less than 6 months prior to Exhibition 100 percent of total cost (plus VAT if applicable)

If the Exhibitor wishes to cancel then written notice of such wish must be forwarded to and received by the Organisers by ‘Proof of Delivery’ post not later than the dates referred to in the table above. For the avoidance of doubt the Organisers shall not be obliged to accept the Exhibitor’s notice of cancellation.

Notwithstanding that the Organisers may resell or reallocate the cancellation stand space (or the space by which it is reduced pursuant to paragraph 7) after payment of the cancellation charges the Organisers shall be under no obligation to reimburse all or any part of such cancellation charges.

8. REDUCTION OF SPACE.
Where an Exhibitor wishes to reduce the size of his space booking after acceptance by the Organisers then written notice of such wish must be forwarded to and received by the Organisers by ‘Proof of Delivery’ post. The Organisers reserve the right to apply the scale of cancellation charges to the total cost according to the amount by which the original stand area is reduced. The Organisers may resell or reallocate the space in question. There shall be no obligation on the Organisers to accept notification of reduction.

9. RELOCATION.
For the avoidance of doubt any contract between the Organisers and the Exhibitor for exhibition stand space is only for an amount of such space and no acceptance by the Organisers of the Exhibitor’s Space Application Form or allocation of the Exhibitor’s name to any particular part of any Exhibition floor plan or stand number will constitute any agreement warranty or representation by the Organisers that the Exhibitor is entitled to exhibit at the Exhibition in such particular location and the Organisers reserve the right without being required to give notice to the Exhibitor to alter the layout of any Exhibition floor plan or position of any stand at any time.

10. OTHER EXHIBITORS.
Whilst the organisers shall act in good faith the name of any exhibitor which may appear on any floor plan or stand number or any statement made by or on behalf of the Organisers that any exhibitor is booked to attend any Exhibition provisionally or otherwise shall not constitute any warranty representation or undertaking by the Organisers that any such exhibitor shall attend any Exhibition or attend at any particular location.

11. SPACE NOT OCCUPIED.
The Exhibitor must occupy the space allocated to him by show opening time on the first day of the Exhibition, any Exhibitor failing to do so will be deemed to have cancelled his space booking. In this event the Terms and Conditions relating to Cancellation will apply and the Organisers may resell or reallocate such space.

12. ATTENDANCE.
The Exhibitor acknowledges that the Organisers shall not be held responsible for the failure of all or any other contracted exhibitors to attend the Exhibition or the failure of any number of attendees to attend the Exhibition for any reason beyond the reasonable control of the Organisers.

13. INDEMNITY.
The Exhibitor shall fully and effectually, indemnify the Organisers against all costs, claims, demands, proceedings and losses whatsoever made against or incurred by the Organisers as a result of the Exhibitor exhibiting or advertising any goods or services at the Exhibition.

14. BANKRUPTCY.
In the event of the Exhibitor becoming bankrupt, committing any act of bankruptcy, going into liquidation, having a Receiver or Administrator appointed in respect of any of its assets then the Organisers reserve the right to terminate the contract with the Exhibitor and the Terms and Conditions relating to Cancellation shall apply.

15. ASSIGNMENT.
The Exhibitor shall not be entitled to assign, sublet or grant licences in respect of the whole or any part of the space allocated to him, or assign or otherwise deal with their rights and obligations hereunder nor may any cards, advertisements or printed matter of persons who are not bona fide Exhibitors be exhibited or distributed on any stand. This shall not apply to persons, firms or companies being subsidiaries agents or principals of the Exhibitor and who were notified to the Organisers at the time of booking. The Organisers shall be entitled to assign the benefit (subject to the burden) of the contract for space without notice to or consent from the Exhibitor.

16. LICENSOR AND LICENSEE.
Upon acceptance of the exhibition space reservation by the Organisers there shall be a contract between the Organisers and the Exhibitor subject to these Terms and Conditions. The Organisers in their discretion may accept the Exhibitor’s application for space orally (including by telephone) by telex, facsimile or by forwarding to the Exhibitor written acceptance. As regards any space allotted the relationship of licensor and licensee shall exist between the Organisers and the Exhibitor from the date of the Exhibitor occupying the space. In case of non-payment of any sum due from the Exhibitor (whether formally demanded or not) or of any other breach or non-observance by the Exhibitor of any of these Terms and Conditions the Organisers shall have right to revoke his license and re-enter upon the allotted space to remove and exclude the Exhibitor and all persons there from without prejudice to the right to recover all sums payable by the Exhibitor hereunder and without prejudice to any other right or remedy available to the Organisers.

17. PROMOTION AND REPRESENTATIONS.
Whilst the Organisers shall use their reasonable endeavours to organise and promote the Exhibition in such manner as they consider appropriate, the Organisers reserve the right to amend or vary the manner or methods of such organisation and promotion and therefore any statements made by or on behalf of the Organisers as to audience projections or methods or timing of promotion shall constitute only general indications of the Organisers’ promotion and organising strategy and shall not amount to any representation or warranty.
Any application for stand space or any acceptance thereof by the Organisers shall not be conditional on the presence or location of any other exhibitor at the same or any other Exhibition and any reference to such conditionality shall not apply to any contract between the Organisers and the Exhibitor for exhibition stand space.

18. POSTPONEMENT OR ABANDONMENT.
The Exhibitor shall not have any claim against the Organisers in respect of any loss or damage whatsoever consequent upon the Exhibition failing (for whatsoever reason) to be held or the Exhibition venue being or becoming wholly or partially unavailable for the holding of the Exhibition for whatsoever reason. If by re-arrangement or postponement of the period of the Exhibition or by substitution of an alternative venue for the Exhibition or by means of any other reasonable matter or thing the Exhibition can be held the contracts for space shall be binding upon all parties save that the same shall be deemed to be varied so as to allow for any necessary change in venue, dates or period of the Exhibition, stand size, location or otherwise.

19. INSURANCE AND EXCLUSIONS.
The Exhibitor shall effect at its own cost full indemnity insurance, minimum £2,000,000 (two million pounds sterling) against usual risks in respect of loss damage or injury to goods and persons.
The Organisers shall not be liable for any loss or damage (including consequential or indirect loss or damage) suffered by the Exhibitor whether such loss or damage arises from breach of duty in contract or tort or in any other way (including loss or damage arising from the Organisers’ negligence) and which shall include (but not by way of limitation) loss of profits: loss of contracts: loss of or damage to property or goods of the Exhibitors or any other person: or personal injury to the Exhibitor or any other person (but only so far as such injury is not caused by the Organisers’ negligence).

20. DANGEROUS MATERIALS.
The following are excluded from the Exhibition: explosives, detonating or fulminating compounds and all dangerous or harmful substances, including primings, fireworks etc.

21. FIRE PRECAUTIONS.
All materials used for building, decorating or covering stands must be of non-flammable material. Exhibitors must comply with all instructions given by the relevant authorities to avoid the risk of fire or any other risk.

22. ERECTION OF STANDS.
The Exhibitor hereby acknowledges that the Organisers have appointed official stand contractors and where directed by the Organisers the Exhibitor must use the same for the construction of the Exhibitor’s stand. However an Exhibitor may be permitted to appoint another contractor recognised by the Organisers for interior work to the shell scheme subject to the Organisers’ written consent being obtained. No Exhibitor will be permitted to erect his display goods in such a manner as in the opinion of the Organisers obstruct the light or impede the view along the open spaces or gangways or to occasion inconvenience or otherwise affect the display of other exhibitors.

23. EXCLUSION OF PERSONNEL.
The Organisers reserve the right in their absolute discretion to exclude or remove from the Exhibition any person whose presence is or is likely to be undesirable and the Organisers may exercise such rights notwithstanding that any person is the servant or agent of the Exhibitor or otherwise in any way connected or associated with the Exhibitor.